Executive & Office Assistant

KUKA offers an enormous spectrum of possibilities to advance your career, live your passions and unlock your potential. We´re one of the world's leading automation specialists, offering global opportunities in areas such as robotics, automation, logistics, software solutions and electronics. If you´re a go-getter, a visionary with bold ambitions and believer in collaboration and mutual respect, then you're poised for success here at KUKA. Responsibilities Make an impact - Managing office administration, contracts, facilities, and day-to-day operations to ensure a smooth workplace experience. - Providing administrative support to management, project teams, and site managers, including preparing documents, presentations, and certificates. - Coordinating visitor management, office logistics, supplies, access badges, and workplace services. - Supporting the employee lifecycle from onboarding to offboarding, including HR administration and training coordination. - Managing leave records, timesheets, expense reports, and communication with payroll and external authorities. - Ensuring compliance with regulatory and administrative requirements while maintaining accurate records. - Supporting accounting and invoicing processes through invoice verification, payment tracking, and coordination with banking partners. - Coordinating company vehicle fleet administration, including contracts, maintenance, renewals, and insurance matters. - Organizing domestic and international business travel, including transportation, accommodation, and logistical support for employees. - Bringing teams together by organizing internal events, celebrations, and employee engagement activities. Application Requirements What you need to succeed - A completed higher education qualification (minimum Bachelor's level or equivalent experience in business administration, office management, or a related field). - Several years of professional experience in an administrative, executive support, or office management role. - Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. - A proactive, service-oriented mindset with excellent communication and interpersonal skills. - High levels of discretion, reliability, and professionalism when handling confidential information. - The ability to work independently, take ownership, and continuously identify opportunities for improvement. - Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint. - Experience with SAP and Microsoft Copilot is an advantage. - Strong English language skills (B2-C1 level); additional languages are a plus.